WEBVTT 1 "Carmen Bendixen" (3272104448) 00:00:01.410 --> 00:00:08.100 All right. Um, so it's 12 0, 3. 2 "Carmen Bendixen" (3272104448) 00:00:08.100 --> 00:00:15.389 We have a quorum, so I will call this a regular meeting and this had a public library board of trustees to order. 3 "Carmen Bendixen" (3272104448) 00:00:15.389 --> 00:00:25.140 Hi, everyone so approval of our agenda, um, which you all receive. So if there are no changes. 4 "Carmen Bendixen" (3272104448) 00:00:25.140 --> 00:00:30.960 I will entertain a motion to approve the agenda as published. So moved. 5 "Carmen Bendixen" (3272104448) 00:00:33.780 --> 00:00:38.970 There a 6th. Okay. All in favor. 6 "Carmen Bendixen" (3272104448) 00:00:38.970 --> 00:00:42.360 I raised your hands, thank you. 7 "Carmen Bendixen" (3272104448) 00:00:43.830 --> 00:00:54.240 Um, and then, uh, we are currently accepting public comments via email, um, at the address published on the agenda. Um, Amy, was there any public comment. 8 "Amy Lawson" (3255779328) 00:00:54.240 --> 00:00:58.140 There was no public comment received this month. Okay. 9 "Carmen Bendixen" (3272104448) 00:00:59.580 --> 00:01:03.120 All right then 1 more, um. 10 "Carmen Bendixen" (3272104448) 00:01:03.120 --> 00:01:08.730 Item to vote on here at the top is our consent agenda. 11 "Carmen Bendixen" (3272104448) 00:01:08.730 --> 00:01:18.330 Which was just our October meeting minutes. Um, so we, we don't have any finance reports, um, this time, but we will next month. 12 "Jay Reich" (630541312) 00:01:18.330 --> 00:01:23.070 Okay. 13 "Carmen Bendixen" (3272104448) 00:01:23.070 --> 00:01:30.120 Is there a 2nd okay thanks, Ron. All in favor of the consent agenda. 14 "Carmen Bendixen" (3272104448) 00:01:30.120 --> 00:01:34.020 Okay, thank you. Everyone. 15 "Tom Fay (He/Him) - SPL" (2450935808) 00:01:34.855 --> 00:01:46.675 Um, and we can move right into the chief library report on team Tom. All right, well, thank you. Um, I am going to keep this brief and, um, there is no systems report this month again. 16 "Tom Fay (He/Him) - SPL" (2450935808) 00:01:46.675 --> 00:01:57.505 We're trying to move through a few new business items and statistics weren't able to be compiled in the time that we needed to make sure that we had the information out for this board meeting. 17 "Tom Fay (He/Him) - SPL" (2450935808) 00:01:57.835 --> 00:02:03.955 So, you'll see the November statistics and information next month and our December meeting. 18 "Tom Fay (He/Him) - SPL" (2450935808) 00:02:04.320 --> 00:02:16.320 And you have all seen my chief brains written report and obviously I will answer any questions you might have on that. But also, and. 19 "Tom Fay (He/Him) - SPL" (2450935808) 00:02:16.320 --> 00:02:20.970 For time I want to make sure we lead enough for the new business items and the executive session. 20 "Carmen Bendixen" (3272104448) 00:02:27.540 --> 00:02:30.570 Yeah, did you have a question or? Okay. 21 "Tom Fay (He/Him) - SPL" (2450935808) 00:02:32.880 --> 00:02:39.180 Then that will, um, end my chief library or as written. 22 "Carmen Bendixen" (3272104448) 00:02:39.180 --> 00:02:48.870 All right sounds good. So we don't have any old business items, but we do have several new business items, so we will move right into the 1st of those. 23 "Tom Fay (He/Him) - SPL" (2450935808) 00:02:48.870 --> 00:02:59.040 The 3rd, quarter of 2022 Levy report. Great. Well, ask Shannon to join us or Levy administrater. 24 "Tom Fay (He/Him) - SPL" (2450935808) 00:02:59.040 --> 00:03:04.110 I believe she is in the room, but needs to be let in. 25 "Tom Fay (He/Him) - SPL" (2450935808) 00:03:08.310 --> 00:03:12.120 In, uh. 26 "Tom Fay (He/Him) - SPL" (2450935808) 00:03:12.120 --> 00:03:16.140 Okay, there's Jan. are you there Jim? 27 "Tom Fay (He/Him) - SPL" (2450935808) 00:03:18.600 --> 00:03:21.690 There you are, you need to take yourself off mute. 28 "Jan Oscherwitz" (2699120384) 00:03:23.365 --> 00:03:36.115 I'm here now. Good afternoon. I'm here to present the 3rd quarter, 11 report um, which I will ask you to vote on after to approve after this presentation. 29 "Jan Oscherwitz" (2699120384) 00:03:36.355 --> 00:03:42.955 And I'm just going to provide a really quick summary of the report. Um, that was in your packets. 30 "Jan Oscherwitz" (2699120384) 00:03:43.375 --> 00:03:53.065 Um, the 3rd quarter report, um, uh, covers activities through the 3rd quarter we've spent 40% of our revised Levy budget. budget 31 "Jan Oscherwitz" (2699120384) 00:03:53.070 --> 00:03:57.930 For the year, and the Levy provides 35% of the libraries overall. 32 "Jan Oscherwitz" (2699120384) 00:03:57.955 --> 00:04:12.565 Revised budget, um, much of the lag in year to date that spending is related to the capital program program, which continues to experience pandemic related delays, um, in the lobby categories of hours and access. 33 "Jan Oscherwitz" (2699120384) 00:04:13.105 --> 00:04:27.925 Our promise was to keep libraries open when patrons needed them. Um, and in 3rd quarter, we, um, we faced some challenges as the pandemic continue to impact our ability to restore, um, operating hours that our branch locations. 34 "Jan Oscherwitz" (2699120384) 00:04:27.930 --> 00:04:38.789 covid, um, spikes during the spring May and June resulted in us reducing our scheduled hours slightly for the summer. And then, um. 35 "Jan Oscherwitz" (2699120384) 00:04:38.789 --> 00:04:50.124 For branches that had air conditioning, we were able to operate at near normal service, but for branches without air conditioning during the summer um, they were frequently closed and, um, 36 "Jan Oscherwitz" (2699120384) 00:04:50.154 --> 00:05:01.434 so this is a while the staff moved Kimberly to communicate updates on closures and did everything. They could to open branches that had air conditioning when some branches that didn't have air conditioning were closed. 37 "Jan Oscherwitz" (2699120384) 00:05:01.464 --> 00:05:08.484 Um, we know it's been a frustrating experience for for patrons and staff and we're working hard to, um. 38 "Jan Oscherwitz" (2699120384) 00:05:08.789 --> 00:05:21.659 This problem, uh, by directing Levy resources to support air conditioning at our green, like branches, which was 1 of our seismic retrofit branches and we're also seeking federal and other funds to support air conditioning in the future. 39 "Jan Oscherwitz" (2699120384) 00:05:24.174 --> 00:05:27.174 The other thing I wanted, which I didn't include my summary um, 40 "Jan Oscherwitz" (2699120384) 00:05:27.204 --> 00:05:41.064 talk about is we made some really good progress in terms of 1 of the Levy commitments was to add a community resource specialist for youth at as part of the lending package to provide social services. 41 "Jan Oscherwitz" (2699120384) 00:05:41.394 --> 00:05:46.014 And we've revamped our whole approach to social services. We used to provide this. 42 "Jan Oscherwitz" (2699120384) 00:05:47.279 --> 00:05:58.259 Through, uh, the downtown emergency service center, um, but we're now providing it in house and we have developed a team that team was hired. Um, and is, uh, will be. 43 "Jan Oscherwitz" (2699120384) 00:05:58.614 --> 00:06:10.734 Fully on board in 4th quarter, so we will including the Levy supportive position for you. So we will be able to provide that service and we think we're going to be able to provide it a lot more effectively by providing it in house. 44 "Jan Oscherwitz" (2699120384) 00:06:11.244 --> 00:06:23.064 So that was 1 of the lady goals we had that we haven't been able to accomplish because of the covid. Um, and we will anticipate that starting in 4th quarter will be able to produce some results for that. 45 "Jan Oscherwitz" (2699120384) 00:06:23.514 --> 00:06:28.164 Um, another area where we are really gearing up is to restart. 46 "Jan Oscherwitz" (2699120384) 00:06:28.259 --> 00:06:37.829 Play online program, we had a promise to add planned learns at at 6 locations with the pandemic. The plan learn program has been on. 47 "Jan Oscherwitz" (2699120384) 00:06:37.829 --> 00:06:48.804 Suspended, um, but we are gearing up to start it and, um, anticipate what we're starting we've already started it for the fall. Um, and and anticipate having, um, up to 5 in 2023. 48 "Jan Oscherwitz" (2699120384) 00:06:48.804 --> 00:07:01.014 um, the other areas, um, where we've continued to make progress, we are continuing to provide a robust collection of books and materials. We added 4,500 copies of picks in the 3rd quarter. 49 "Jan Oscherwitz" (2699120384) 00:07:01.014 --> 00:07:07.824 We also purchased 29,000 digital files in our. also purchased twenty nine thousand digital files in our 50 "Jan Oscherwitz" (2699120384) 00:07:07.829 --> 00:07:19.314 Technology and access program, we, um, continue to provide, let me find hotspots, um, to the general through the general collection and through targeted outreach um, 51 "Jan Oscherwitz" (2699120384) 00:07:19.374 --> 00:07:31.344 and those general collection hotspots were checked out nearly 2000 times in the 3rd quarter and our, um, we worked with community organizations to loan out an additional 89 longterm hotspots. 52 "Jan Oscherwitz" (2699120384) 00:07:31.374 --> 00:07:37.734 We have 2 new partners for this program. The chief Seattle group at equal. at equal 53 "Jan Oscherwitz" (2699120384) 00:07:38.334 --> 00:07:51.384 And the harbor abuse and trauma center who were lending, long term hotspots and then, um, finally in our maintenance area, we, um, we continue to experience well, we have our ongoing regular maintenance, 54 "Jan Oscherwitz" (2699120384) 00:07:51.384 --> 00:07:53.514 and we are continuing to. 55 "Jan Oscherwitz" (2699120384) 00:07:53.819 --> 00:08:07.254 Perform on that, and we've had to deal with increased vandalism, uh, throughout the year, but in our capital program, unfortunately, we've had some widespread delays due to supply chain issues and labor shortages and higher than expected. 56 "Jan Oscherwitz" (2699120384) 00:08:07.254 --> 00:08:21.504 Bids are green, like, project, uh, which we see is only 1 qualified in July will be rebuilt this quarter and we are now expecting construction to start in the 1st, quarter of 2023. um, and so that's my. I went to my report any questions. 57 "Jan Oscherwitz" (2699120384) 00:08:21.504 --> 00:08:23.424 my report any questions 58 "Jay Reich" (630541312) 00:08:24.989 --> 00:08:33.869 Yes, it's true. A couple of questions and comments. It's a terrific report. Jan, is it always is. 59 "Jay Reich" (630541312) 00:08:33.869 --> 00:08:38.309 But what it is, and importantly is it is a look back. 60 "Jay Reich" (630541312) 00:08:38.309 --> 00:08:49.529 That the promise is made, and the promise is kept with a lot of work on how we have adapted to change circumstances to stay true to the voters, which I think it's terrific. 61 "Jay Reich" (630541312) 00:08:49.529 --> 00:08:55.469 2 points to 1 there's no reference to the to the work. 62 "Jay Reich" (630541312) 00:08:55.469 --> 00:09:02.249 A diversity, equity inclusion and anti racism, which really started. 63 "Jay Reich" (630541312) 00:09:02.249 --> 00:09:07.319 Big time by eliminating fines, which was clearly a. 64 "Jay Reich" (630541312) 00:09:07.319 --> 00:09:14.339 Thing, so I'm wondering if it would be useful at some point, maybe in the year report or something. 65 "Jay Reich" (630541312) 00:09:14.339 --> 00:09:18.089 To to talk about that theme and acknowledge. 66 "Jay Reich" (630541312) 00:09:18.089 --> 00:09:29.789 What we did at the beginning, and I don't know if we way to measure results or whatever, but also to to highlight that theme because what I'm thinking about is at some point. 67 "Jay Reich" (630541312) 00:09:29.789 --> 00:09:43.799 While we're going to continue to be accountable and do this and that's the purpose of it has great political potential. At some point. We may want a pivot and you did a little bit by having a very nice section about. 68 "Jay Reich" (630541312) 00:09:43.799 --> 00:09:51.089 Um, foresight thing, but but sort of pivot a little bit to this becomes another document. 69 "Jay Reich" (630541312) 00:09:51.089 --> 00:09:55.409 It gets out there 3 or 4 times here, not only looking backwards. 70 "Jay Reich" (630541312) 00:09:55.409 --> 00:10:07.259 But looking forward and raising the narrative themes that are emerging, including and technology adoption, and so on. So sort of just a general comment about, um. 71 "Tom Fay (He/Him) - SPL" (2450935808) 00:10:07.259 --> 00:10:21.119 Maybe, uh, looking forward a little bit. At the same time. We're looking back. Yeah, we're, we're going to do that. Um, in some different ways, Jay, there's, um, communications and, um, marketing, um, rick's groups. 72 "Tom Fay (He/Him) - SPL" (2450935808) 00:10:21.444 --> 00:10:35.634 Are going to be looking at that as we go through the foresight and strategic planning process for sure. Because that all needs to be tied in, with the levee work that is underway and let me work that we foresee in the future as we go through these planning processes. 73 "Tom Fay (He/Him) - SPL" (2450935808) 00:10:36.114 --> 00:10:51.024 So, that outline is being developed by them. Now, I think 1 of the things we can do here too and Jan, and I can definitely talk more about that. Is that many of these elements have a thread through. 74 "Tom Fay (He/Him) - SPL" (2450935808) 00:10:51.119 --> 00:10:57.989 And the work with, for example, the community resource specialists. 75 "Tom Fay (He/Him) - SPL" (2450935808) 00:10:58.314 --> 00:11:12.534 That is a key piece, because it wasn't only, I mean, if you look at what was in the Levy, and what was promised, that was a contract, the library is actually retooled reallocated resources to bring those folks in house. 76 "Tom Fay (He/Him) - SPL" (2450935808) 00:11:12.834 --> 00:11:20.004 But also to expand and actually have a social services, like Brian, and to have an assistant managing library and overseeing that entire unit. 77 "Tom Fay (He/Him) - SPL" (2450935808) 00:11:20.304 --> 00:11:27.894 So there's more coordination not only within the library, but through throughout the city as well, as we work with other partners. 78 "Tom Fay (He/Him) - SPL" (2450935808) 00:11:27.989 --> 00:11:42.539 So that's 1 example plan learn. Those are other examples of that. I think we can tie that element in, um, a little a little differently or a little better as we go forward in time. So, appreciate that. And I think it's a, it's a. 79 "Tom Fay (He/Him) - SPL" (2450935808) 00:11:42.539 --> 00:11:45.989 A, very good point to make as we move forward in time. 80 "Tom Fay (He/Him) - SPL" (2450935808) 00:11:47.609 --> 00:11:51.419 Shh. 81 "Yazmin Mehdi" (1072151296) 00:11:52.649 --> 00:12:07.409 Yes, fine, Jen will you talk a little bit more about the hotspot partners? Um, and how they're helping us get hotspots sort of broad more broadly out into the community. 82 "Jan Oscherwitz" (2699120384) 00:12:09.299 --> 00:12:19.139 Yeah, so we, um, work with, I don't know, the, the length of the list, but it's becoming pretty long where we have been engaging with community partners who work with their. 83 "Jan Oscherwitz" (2699120384) 00:12:19.139 --> 00:12:31.314 The people they serve, and we are providing hotspots at tiny villages at different, um, educational organizations, community centers where there's really a need. 84 "Jan Oscherwitz" (2699120384) 00:12:31.374 --> 00:12:36.714 So it's and it's, it's effective for us to be working through community partners to manage this rather than. 85 "Jan Oscherwitz" (2699120384) 00:12:37.019 --> 00:12:42.959 Only using the general circulation to provide hotspots. 86 "Yazmin Mehdi" (1072151296) 00:12:43.854 --> 00:12:56.724 Yeah, I'm I mean, I'm just, I would assume that working with partners would be a better and more more proactive way to get hotspots into the hands of the folks who really need them. Mm. Hmm. 87 "Yazmin Mehdi" (1072151296) 00:12:57.024 --> 00:13:03.984 And I wonder, I'm not, I'm not sure that it's in the report. Um, but correct me if I'm wrong. Um. 88 "Yazmin Mehdi" (1072151296) 00:13:04.439 --> 00:13:08.039 You know, I'm I'm just curious if we have data on. 89 "Yazmin Mehdi" (1072151296) 00:13:08.039 --> 00:13:16.074 Uh, numbers that are checked out through our facilities versus shared out via partners. I mean, it would just be an interesting data point. 90 "Jan Oscherwitz" (2699120384) 00:13:16.134 --> 00:13:29.364 Yes, so we have in the report that we have loaned out the 3 week hotspots 2000 times in the 3rd quarter, and that we loaned out 89 new outreach hotspots, but we loan those out for long periods of time. 91 "Jan Oscherwitz" (2699120384) 00:13:29.364 --> 00:13:37.764 So, um, we have several 100 that are out to the community members through that program and some come back in after a certain amount of time as people. as people 92 "Jan Oscherwitz" (2699120384) 00:13:38.039 --> 00:13:42.719 Complete whatever they were doing with the hotspots, but the. 93 "Jan Oscherwitz" (2699120384) 00:13:42.719 --> 00:13:50.849 The checkouts are not necessarily represented how many are in the community at any given time from the quarter so we had several 100. 94 "Tom Fay (He/Him) - SPL" (2450935808) 00:13:50.849 --> 00:14:01.499 Okay, some of those could be in tiny villages um, and those, those installations could be 5 to 7 or 8 of those units within a tiny village. 95 "Tom Fay (He/Him) - SPL" (2450935808) 00:14:01.499 --> 00:14:11.009 And those are obviously very long term loan as long as those villages, um, are in existence and the agreements are with Lehigh and others. 96 "Yazmin Mehdi" (1072151296) 00:14:12.719 --> 00:14:19.919 Thank you I did just think that's a really brilliant way to get get those out more widely. 97 "Tali Hairston" (1697368320) 00:14:20.939 --> 00:14:26.729 Just a quick question, Tom, um, the, the switch to. 98 "Tali Hairston" (1697368320) 00:14:26.729 --> 00:14:30.419 From a contracted social services to end. 99 "Tali Hairston" (1697368320) 00:14:30.419 --> 00:14:38.519 And your in house team, this may be a question for later I'd love to dig deeper on what you're realizing with that. Now, in that transition. 100 "Tali Hairston" (1697368320) 00:14:38.519 --> 00:14:45.389 Um, and and what that has meant in terms of budget and resources and. 101 "Tali Hairston" (1697368320) 00:14:45.389 --> 00:14:49.199 Long term thinking on that transition. 102 "Tom Fay (He/Him) - SPL" (2450935808) 00:14:49.199 --> 00:14:57.149 Yeah, and I think, um, as we, we really will probably have the full team on boarded. I think. 103 "Tom Fay (He/Him) - SPL" (2450935808) 00:14:57.149 --> 00:15:04.884 I believe it's by mid December so, as we roll into the new year, we'll start seeing, you know, how is this working? 104 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:05.424 --> 00:15:12.534 Um, in comparison uh, we have statistics from when we had the, uh, folks from doing that work. 105 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:13.289 --> 00:15:19.439 But what we're trying to do in this, that is different and that we hope to see is that, um. 106 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:19.439 --> 00:15:24.719 Really kind of that interlacing social services librarian. 107 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:24.719 --> 00:15:32.189 Into that group, we're, we're taking almost like that model that we had with the library of business, which is. 108 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:32.189 --> 00:15:38.969 Getting all that expertise down into every single 1 of our other branches and through all of our system. 109 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:39.264 --> 00:15:53.064 We now can get our social service workers. Our community resource specialist actually be providing them that 1, social services, librarian, all those referrals that they can then get out to everybody else. 110 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:53.364 --> 00:15:57.294 So that we are a better referral system for all of those services. 111 "Tom Fay (He/Him) - SPL" (2450935808) 00:15:57.354 --> 00:16:08.964 Um, and I think by having hopefully more consistency, um, and retention with folks, we'll have better coordination and discussions with other cities. 112 "Tom Fay (He/Him) - SPL" (2450935808) 00:16:08.969 --> 00:16:10.799 The social workers. 113 "Tom Fay (He/Him) - SPL" (2450935808) 00:16:10.799 --> 00:16:21.149 Throughout the city, which has also been something that we didn't always have and that I think if we're going to work on these problems is the city. Um. 114 "Tom Fay (He/Him) - SPL" (2450935808) 00:16:21.894 --> 00:16:33.834 Doing it together, sharing the same resources training, um, is going to be key to that. So, yes, next year, we'll give us a pretty good idea of what are those costs expenditures. 115 "Tom Fay (He/Him) - SPL" (2450935808) 00:16:33.834 --> 00:16:43.254 That may be above and beyond, I think, to your point, because there is probably going to be that. Right? We already know that by bringing them in house. Um, there is that cost. 116 "Tom Fay (He/Him) - SPL" (2450935808) 00:16:43.529 --> 00:16:56.009 And so, um, that was a key piece for us in the decision that was, do we believe that will allow greater retention and then hopefully more consistency as we move forward. 117 "Carmen Bendixen" (3272104448) 00:16:58.529 --> 00:17:09.209 Thank you were there any other questions or comments on the report? 118 "Carmen Bendixen" (3272104448) 00:17:09.209 --> 00:17:14.339 I believe we need to approve it. Yes, please. 119 "Jay Reich" (630541312) 00:17:14.339 --> 00:17:17.879 I'd move approval of the 3rd quarter Levy report. 120 "Yazmin Mehdi" (1072151296) 00:17:17.879 --> 00:17:21.269 A, 2nd. 121 "Carmen Bendixen" (3272104448) 00:17:21.269 --> 00:17:26.339 Right. Uh, all in favor of the approval. Okay. 122 "Carmen Bendixen" (3272104448) 00:17:26.339 --> 00:17:33.269 All right, thank you. Jan. great report. Great information. 123 "Carmen Bendixen" (3272104448) 00:17:33.269 --> 00:17:38.519 Um, item is. 124 "Tom Fay (He/Him) - SPL" (2450935808) 00:17:38.519 --> 00:17:44.249 The draft 2023 operations plan, right? And Alex. 125 "Tom Fay (He/Him) - SPL" (2450935808) 00:17:44.544 --> 00:17:57.084 Ian, and Nick partner will be joining us for this 1, um, as most of, you know, and the admin being new, our operations plan is what we are working on as, um, 126 "Tom Fay (He/Him) - SPL" (2450935808) 00:17:57.084 --> 00:18:06.924 council and the mayor's office is finalizing the 2023 budget. We will be working through our operations plan. Um, getting your input today. getting your input today 127 "Tom Fay (He/Him) - SPL" (2450935808) 00:18:07.674 --> 00:18:21.654 As well, as in December, we'll be where we finalize our budget, and you will approve the operations plan in December. So, with that, I think I see everybody here. 128 "Tom Fay (He/Him) - SPL" (2450935808) 00:18:21.654 --> 00:18:23.694 Alex, I'll turn it over to you. 129 "Alex Yoon" (1416162304) 00:18:23.999 --> 00:18:28.104 And Nick. Great, thank you, Tom and good afternoon. 130 "Alex Yoon" (1416162304) 00:18:28.104 --> 00:18:39.444 Everyone um, I'm going to have Nick, go through, um, highlighting some of the points and any asking for any input but also wanted to highlight that from last month's meeting. 131 "Alex Yoon" (1416162304) 00:18:39.714 --> 00:18:53.934 We have really received valuable feedback from the board. And on this draft, we try to incorporate that or still working on finalizing that. So, with that point shared, I'll turn it over to Nick. 132 "Nicholas Merkner" (4048299776) 00:18:55.769 --> 00:19:04.199 Hi, everyone, uh, this is Nick, the libraries finance manager. My pronouns are key. 133 "Nicholas Merkner" (4048299776) 00:19:04.199 --> 00:19:07.499 And as Alex noted, uh, we are. 134 "Nicholas Merkner" (4048299776) 00:19:07.499 --> 00:19:12.449 Uh, here, working on the operations plan, which is the financial. 135 "Nicholas Merkner" (4048299776) 00:19:12.449 --> 00:19:16.109 It for library, uh, we shared. 136 "Nicholas Merkner" (4048299776) 00:19:16.109 --> 00:19:19.259 The, uh, high level framework with you. 137 "Nicholas Merkner" (4048299776) 00:19:19.259 --> 00:19:27.599 Oh, you're breaking up you're breaking up on our end neck. 138 "Nicholas Merkner" (4048299776) 00:19:27.599 --> 00:19:32.039 Oh, okay. Uh, well it's a mask on it's. 139 "Nicholas Merkner" (4048299776) 00:19:32.039 --> 00:19:37.169 Interfering with the thing is, does that help at all? Is that any better? Thank you. 140 "Nicholas Merkner" (4048299776) 00:19:37.854 --> 00:19:48.114 Great. Um, yeah, so let me restart really briefly so we brought the framework to your September meeting and we got some valuable feedback. 141 "Nicholas Merkner" (4048299776) 00:19:48.114 --> 00:20:02.574 And if Alex noted, we have incorporated that into this 1st draft that we're bringing back to you today. I want to note this 1st draft is a snapshot for a moment in time, and we continue to work on it since we submitted it to Amy back at the beginning of the month. We'll. 142 "Nicholas Merkner" (4048299776) 00:20:02.849 --> 00:20:06.779 Continue to work on this and structure everything like. 143 "Tom Fay (He/Him) - SPL" (2450935808) 00:20:06.779 --> 00:20:13.829 Okay, Nick, I apologize again, but you are breaking up terribly. 144 "Nicholas Merkner" (4048299776) 00:20:15.479 --> 00:20:26.214 The central library temporary you think that the WI Fi would be the connection be fine here? Um, I guess not, if it breaks up again, Alex, you can just you can also take this. 145 "Nicholas Merkner" (4048299776) 00:20:26.214 --> 00:20:32.244 I'll I'll just cut to the chase essentially we're looking for again more feedback, broad brush strokes of feedback from you all. 146 "Nicholas Merkner" (4048299776) 00:20:32.549 --> 00:20:40.499 Uh, as it relates to the plan things you want for us to highlight or other things you'd like for us to maybe extrapolate upon. Uh, so that's what we're looking forward today. 147 "Alex Yoon" (1416162304) 00:20:44.754 --> 00:20:59.034 Again, this is our draft and, um, definitely we're working through, um, refining our fine tuning, um, in terms of our, um, input as well, as details of our operational plan, 148 "Alex Yoon" (1416162304) 00:20:59.034 --> 00:21:12.474 our budget for the city as well, as a foundation. So, any input would be really greatly appreciated as we move forward on, finalizing this for next month's approval. 149 "Jay Reich" (630541312) 00:21:16.764 --> 00:21:30.234 Couple comments really questions. Um, I was really pleased well, 1st of all, just for yasmin's benefit, I think, and maybe just this is really our policy document. It's really the budget. 150 "Jay Reich" (630541312) 00:21:30.929 --> 00:21:42.534 With a different name, because we don't actually control all the budget so it's really important I think, that we're upfront about where we're going it goes to only telling us how we're spending. 151 "Jay Reich" (630541312) 00:21:42.534 --> 00:21:55.374 So, I was pleased, for example, to have this racial equity impacts and budget development section in there. I think that I don't remember that being in there in the past, and I appreciate but but I would suggest it needs a little work. 152 "Jay Reich" (630541312) 00:21:55.824 --> 00:22:00.834 Um, I wonder if it might be useful to put in what I seem to. 153 "Jay Reich" (630541312) 00:22:00.929 --> 00:22:03.299 Remember was a pithy. 154 "Jay Reich" (630541312) 00:22:03.299 --> 00:22:13.169 Aggressive vision statement or something that the board adopted a couple years ago, which is referenced, but put it in there to get it upfront that we really care about this. 155 "Jay Reich" (630541312) 00:22:13.169 --> 00:22:19.589 And this guides, so much of what we do I mean, I think it's there, but I'd drive it home. Um. 156 "Jay Reich" (630541312) 00:22:19.589 --> 00:22:30.509 2nd of all year, there was some reference to community meetings both. I think maybe in that section, but in the next 1 about priority is can we get a little flavor for. 157 "Jay Reich" (630541312) 00:22:30.509 --> 00:22:37.229 If if there's something to say about the number, the extent the scope, I mean. 158 "Jay Reich" (630541312) 00:22:39.084 --> 00:22:53.214 Do we learn a lot? There were a lot of people there, or there was a lot of input. It just seems to me. They I think it's, for example, in the next section priority, priority areas within library operations. It's just based on community input. 159 "Jay Reich" (630541312) 00:22:53.874 --> 00:22:56.364 How where, when why if there's something there. 160 "Jay Reich" (630541312) 00:22:56.609 --> 00:23:03.389 Let's make this a document that suggests that we're we solicited comment. We listened we took it to heart. 161 "Jay Reich" (630541312) 00:23:03.389 --> 00:23:06.929 And we may, you know, something, um. 162 "Jay Reich" (630541312) 00:23:06.929 --> 00:23:16.229 Going back to the racism, though, the examples the 2nd example that we're making capital investments to. 163 "Jay Reich" (630541312) 00:23:16.229 --> 00:23:20.519 To have more clean energy, which. 164 "Jay Reich" (630541312) 00:23:20.519 --> 00:23:25.619 Indirectly has impacts, unless it seems to me, I wouldn't put that number too. 165 "Jay Reich" (630541312) 00:23:25.619 --> 00:23:29.549 Maybe not put it in at all, but if you want to put it at the end, I mean. 166 "Jay Reich" (630541312) 00:23:29.549 --> 00:23:33.929 In terms of and anti racism I, it seems to me, that's. 167 "Jay Reich" (630541312) 00:23:33.929 --> 00:23:38.369 The least direct kind of budget. 168 "Jay Reich" (630541312) 00:23:38.369 --> 00:23:41.639 Stuff for me, at least. 169 "Jay Reich" (630541312) 00:23:41.639 --> 00:23:45.929 Um, and I, you know, we haven't seen, um. 170 "Jay Reich" (630541312) 00:23:45.929 --> 00:23:58.109 And maybe we won't until foresight, sort of our plan and goals on. We're all sort of putting this together. So I don't want to be critical, but anything we have specific. 171 "Jay Reich" (630541312) 00:23:58.109 --> 00:24:06.749 That we've really done, or how we're looking at the budget in this way. The idea is terrific, but if it had some more. 172 "Jay Reich" (630541312) 00:24:06.749 --> 00:24:11.399 Granularity it would be more persuasive cause I think this is. 173 "Jay Reich" (630541312) 00:24:11.399 --> 00:24:22.319 I know reads it, but but hopefully anybody's does read, it should to get the narrative that we really care and we're making really good progress and it's not just a lot of words. So, um. 174 "Tom Fay (He/Him) - SPL" (2450935808) 00:24:22.319 --> 00:24:35.219 Yeah, I think Thanks for that, I think the 1 piece here is we're still getting this just so that everyone knows to a part of this is getting the input here today. But I also finished. 175 "Tom Fay (He/Him) - SPL" (2450935808) 00:24:35.544 --> 00:24:50.124 The edits on this section, and there will be some other elements we add to your point, um, around some more detail about what those next steps are and where the planning processes tie into this as well in that particular section. Uh, specifically. 176 "Tom Fay (He/Him) - SPL" (2450935808) 00:24:50.124 --> 00:24:51.864 So we are going to. 177 "Jay Reich" (630541312) 00:24:52.199 --> 00:24:55.679 Just 2 more quick comments, and I'll get off the mic here. 178 "Jay Reich" (630541312) 00:24:55.679 --> 00:24:59.219 And I think the foresight thing needs to be identified. 179 "Jay Reich" (630541312) 00:24:59.219 --> 00:25:04.259 For 2 reasons, I mean, 1, it's, it's a lot of money and it's a lot of resource time. 180 "Jay Reich" (630541312) 00:25:04.259 --> 00:25:14.004 That's going into I believe we are committed to take this very seriously. So it's sort of a budgetary audit, but more importantly, we don't know where it's gonna go. 181 "Jay Reich" (630541312) 00:25:14.394 --> 00:25:25.974 So, maybe it's in the, excuse me, the uncertainty of the future, or I don't know how you want to talk about it, but I think it's really important. We want people we want to let people know that. 182 "Jay Reich" (630541312) 00:25:26.309 --> 00:25:33.869 There are opportunities and we think it's very important effort. The other thing that might be in the, um. 183 "Jay Reich" (630541312) 00:25:33.869 --> 00:25:38.759 In the, you usually have a section about risks and stuff like that at the end. 184 "Jay Reich" (630541312) 00:25:38.759 --> 00:25:44.699 If in my other life on another board, spending a lot of time thinking about. 185 "Jay Reich" (630541312) 00:25:44.699 --> 00:25:50.009 The disruptive implications of the technological revolution we're in. 186 "Jay Reich" (630541312) 00:25:50.009 --> 00:25:59.909 Accelerated by the pandemic and no 1 who thought about it or very few people who thought about it at all. Think we're going to go back. 187 "Jay Reich" (630541312) 00:25:59.909 --> 00:26:03.389 To something Pre pandemic. 188 "Jay Reich" (630541312) 00:26:03.389 --> 00:26:07.709 That the world has changed, the nature of work has changed how we communicate. 189 "Jay Reich" (630541312) 00:26:08.094 --> 00:26:15.024 In fact, there was really good section in our materials about the Microsoft teams and what that allows you guys to do. 190 "Jay Reich" (630541312) 00:26:15.024 --> 00:26:24.894 So it seems to me beginning to lean into technology and its disruptive implications possibilities for a knowledge industry like the library. 191 "Jay Reich" (630541312) 00:26:25.139 --> 00:26:29.489 Is kind of critical and I, I'd encourage seeing more about that. 192 "Ron" (4076136448) 00:26:29.489 --> 00:26:35.339 Um. 193 "Ron" (4076136448) 00:26:35.339 --> 00:26:50.099 Bring up a few things, um, and piggybacking a little bit on what Jay had mentioned almost like you were at the 1st workshop, even though you weren't. But, uh, I know of course. Um. 194 "Ron" (4076136448) 00:26:50.099 --> 00:26:53.429 That, uh, to meet with her. 195 "Ron" (4076136448) 00:26:53.429 --> 00:27:04.859 There was a lot of interesting conversation that emerged out of it. A couple of things just to throw up on the table. 1 is the, the notion of. 196 "Ron" (4076136448) 00:27:04.859 --> 00:27:15.299 Deepening and broad name partnerships and specifically I was thinking, you know, because I come from the museum realm. 197 "Ron" (4076136448) 00:27:15.299 --> 00:27:25.139 You know, a lot of, um, we could some of our work with whether it's small hire or, you know, Nordic heritage museum or. 198 "Ron" (4076136448) 00:27:25.139 --> 00:27:29.249 You know, put a number of organizations when Luke that Sarah. 199 "Ron" (4076136448) 00:27:29.249 --> 00:27:43.379 And then there are, I work with a number of healthcare organizations, and I know the library already works very closely with and other healthcare organizations, but just perhaps some. 200 "Ron" (4076136448) 00:27:43.379 --> 00:27:49.589 Um, you know, something that, that highlights, um, increasing. 201 "Ron" (4076136448) 00:27:49.589 --> 00:28:02.009 Importance of that as we look in that force kind of the other thing that, you know, I'm real concerned about is it's increasing economic divide. 202 "Ron" (4076136448) 00:28:02.009 --> 00:28:05.189 And I see it in the neighborhoods and so forth. And, uh. 203 "Ron" (4076136448) 00:28:05.189 --> 00:28:11.969 It's a lot of the conversation, the library is kind of an equalizer in that. 204 "Ron" (4076136448) 00:28:11.969 --> 00:28:15.029 You know, emotion is making sure that. 205 "Ron" (4076136448) 00:28:15.029 --> 00:28:20.669 The majority, it doesn't become, you know, really. 206 "Ron" (4076136448) 00:28:20.669 --> 00:28:26.369 Um, you know, I mean, we, we invest resources in. 207 "Ron" (4076136448) 00:28:26.369 --> 00:28:31.169 99% right. Um, and the 3rd thing, I'll just. 208 "Ron" (4076136448) 00:28:31.169 --> 00:28:34.649 Grow up there I think a lot about is. 209 "Ron" (4076136448) 00:28:34.649 --> 00:28:40.469 Because I work on a number of senior projects, you know, I wonder in this. 210 "Ron" (4076136448) 00:28:40.469 --> 00:28:44.189 In a post pandemic period. 211 "Ron" (4076136448) 00:28:44.189 --> 00:28:48.689 With this sort of still, you know, a pandemic period. 212 "Ron" (4076136448) 00:28:48.689 --> 00:28:53.969 You know how we keep seniors engaged in the libraries. 213 "Ron" (4076136448) 00:28:53.969 --> 00:29:02.184 I know there are a number of seniors who love going there, but, you know, some of them have gotten a little bit skittish, you know, because of the safety, you know, like, 214 "Ron" (4076136448) 00:29:02.364 --> 00:29:09.774 they don't want to go visit and they've appreciate the library just simple things like having those masks and stuff and sanitizers. 215 "Ron" (4076136448) 00:29:10.019 --> 00:29:14.549 You know, that's 1 thing I've heard from a number of folks, and there was like. 216 "Ron" (4076136448) 00:29:14.549 --> 00:29:19.289 Yeah, oh, there they pick up a mask because I'm going to the grocery store. I don't know if I'm gonna have it. 217 "Ron" (4076136448) 00:29:19.289 --> 00:29:30.089 Mask, so those are things that again, I think are assets. Um, but the extent to which we, we have a tsunami wave of seniors that. 218 "Ron" (4076136448) 00:29:30.089 --> 00:29:35.699 We have served and will continue to serve and many of them are this. 219 "Ron" (4076136448) 00:29:35.699 --> 00:29:38.909 You know, from our communities of color. 220 "Ron" (4076136448) 00:29:38.909 --> 00:29:43.349 So so I would also maybe find a way to. 221 "Ron" (4076136448) 00:29:43.349 --> 00:29:49.049 You know, maybe broaden that out. Maybe show some. So, those are my 3. 222 "Ron" (4076136448) 00:29:49.049 --> 00:29:58.109 Um. 223 "Yazmin Mehdi" (1072151296) 00:29:58.109 --> 00:30:01.349 I don't know if you're ready for me. Um. 224 "Yazmin Mehdi" (1072151296) 00:30:01.349 --> 00:30:11.039 I, my thoughts are are sort of similar in vain to what Jay and Ron are talking about. Um. 225 "Yazmin Mehdi" (1072151296) 00:30:11.039 --> 00:30:20.814 It was so incredible to sit in the foresight workshop with many of you and to be thinking on this really long time horizon. 226 "Yazmin Mehdi" (1072151296) 00:30:21.354 --> 00:30:35.724 It's, it's just a, um, it gives really excellent context what it is we're doing today and I think about operations plan and, you know, I grant you that. This is my 1st time working on it. 227 "Yazmin Mehdi" (1072151296) 00:30:36.264 --> 00:30:40.944 Um, but I think about what can we put? What kind of. 228 "Yazmin Mehdi" (1072151296) 00:30:41.039 --> 00:30:42.119 Though. 229 "Yazmin Mehdi" (1072151296) 00:30:42.119 --> 00:30:46.314 What of that long term context? Can we put into this report? 230 "Yazmin Mehdi" (1072151296) 00:30:46.374 --> 00:30:58.254 It's 1 year report that allows people to sort of see where a little bit about where we're headed, but also a reflection of this time that we're coming out of, 231 "Yazmin Mehdi" (1072151296) 00:30:58.584 --> 00:31:08.844 and how it's helping us with prioritizing just this 1 year right? This operations plan is just for 2023. um, and so. three um and so 232 "Yazmin Mehdi" (1072151296) 00:31:09.659 --> 00:31:12.659 Similar to what Julie said. 233 "Yazmin Mehdi" (1072151296) 00:31:12.659 --> 00:31:19.439 And when I'm kind of interested in is in the beginning, when you're talking about. 234 "Yazmin Mehdi" (1072151296) 00:31:19.439 --> 00:31:33.054 Uh, impacts, I'm thinking about the last few years. What have we learned in these last couple years that are helping us in this pivot toward the future and so, like, what? 235 "Yazmin Mehdi" (1072151296) 00:31:33.054 --> 00:31:47.484 Ron just mentioned, having masks at the libraries. The other thing is putting more capital funding into air conditioning, because we know that because of climate change, our buildings are getting hot. 236 "Yazmin Mehdi" (1072151296) 00:31:47.484 --> 00:31:49.164 And how do we serve people if those. 237 "Yazmin Mehdi" (1072151296) 00:31:49.464 --> 00:31:50.184 Things are hot, 238 "Yazmin Mehdi" (1072151296) 00:31:50.664 --> 00:32:05.334 so I'd like to see at the beginning a little bit more reflection on what we've learned and how we are translating what we've learned into just this 1 year what changes we're implementing in just this 1 239 "Yazmin Mehdi" (1072151296) 00:32:05.334 --> 00:32:19.434 year with a nod to where we're headed in the future, another piece I think to me about that is like, the hotspots that we just talked about with Jan, if people like seniors or kids are not. 240 "Yazmin Mehdi" (1072151296) 00:32:19.584 --> 00:32:34.434 Able to come into our buildings and this partnering work that we're doing with other organizations, how are we using that to expand and broaden our ability to still provide service? Even if it's not in our buildings. 241 "Yazmin Mehdi" (1072151296) 00:32:35.309 --> 00:32:47.874 Um, so, that kind of context is, um, I think we'll be helpful to us as we kind of think about what our priorities are, but also helpful to the community. So they can see that. 242 "Yazmin Mehdi" (1072151296) 00:32:47.874 --> 00:32:55.704 Hey, we're learning from what we what we're hopefully emerging from. And it's helping us in thinking about where we want to go in 10 years. 243 "Yazmin Mehdi" (1072151296) 00:32:56.334 --> 00:33:04.824 Um, and I know I mentioned this last time and I think that you did put some stuff in here about this. But. 244 "Yazmin Mehdi" (1072151296) 00:33:05.579 --> 00:33:16.319 And then maintenance needs of the buildings. See, to me, that's a big issue buildings and what we're going to be doing with buildings in 10 years. Um. 245 "Yazmin Mehdi" (1072151296) 00:33:16.319 --> 00:33:23.129 It could be really radically different, but what are we doing to sort of minimize. 246 "Yazmin Mehdi" (1072151296) 00:33:23.129 --> 00:33:36.264 This next year, what our future potential costs would be, because our buildings are aging and our Levy, 98 bond Levy buildings are gonna be needing some revamp. 247 "Yazmin Mehdi" (1072151296) 00:33:36.264 --> 00:33:39.324 So, are we addressing the. the 248 "Yazmin Mehdi" (1072151296) 00:33:39.659 --> 00:33:47.129 The most high priority items, um, from that list of things that we have to do. 249 "Yazmin Mehdi" (1072151296) 00:33:47.129 --> 00:33:51.089 Thank you. 250 "Tali Hairston" (1697368320) 00:33:54.089 --> 00:33:57.209 Is that quick, uh, quick um. 251 "Tali Hairston" (1697368320) 00:33:57.209 --> 00:34:07.619 I believe it's a quick question, staff, funding, levels, funding by source and installation. I was wondering I was actually looking for. 252 "Tali Hairston" (1697368320) 00:34:07.619 --> 00:34:15.179 Where you are, is there any accounting for that here in this section on staffing. 253 "Tali Hairston" (1697368320) 00:34:16.289 --> 00:34:20.909 Staffing levels by funding source, are we anticipating inflation impacting? 254 "Tali Hairston" (1697368320) 00:34:22.049 --> 00:34:25.349 Both and funding courses and. 255 "Alex Yoon" (1416162304) 00:34:25.494 --> 00:34:27.684 Alex, do you want to take that 1? Sure. 256 "Alex Yoon" (1416162304) 00:34:27.684 --> 00:34:41.064 I think that component is currently in negotiation between the, um, the city mayor's office as well as the labor union coalition. 257 "Alex Yoon" (1416162304) 00:34:41.064 --> 00:34:55.344 So, um, definitely, that's 1 of the, the biggest cost increase that we have in our operational plan year to year but I think particularly in 2023, that's gonna be a big. gonna be a big 258 "Alex Yoon" (1416162304) 00:34:55.349 --> 00:35:00.629 Impact and we're still waiting on what that final decision will be. 259 "Tom Fay (He/Him) - SPL" (2450935808) 00:35:00.629 --> 00:35:05.939 So, what we, what we do in that regard as, um, the. 260 "Tom Fay (He/Him) - SPL" (2450935808) 00:35:05.939 --> 00:35:15.629 Basically, those increases are called the, and Jay don't have me remember what the acronym is. Um, but, uh. 261 "Tom Fay (He/Him) - SPL" (2450935808) 00:35:15.629 --> 00:35:25.079 That basically cost of living increase piece no, 1 will move forward in that either represented or unrepresented. 262 "Tom Fay (He/Him) - SPL" (2450935808) 00:35:25.079 --> 00:35:39.564 Until the bargaining is done and complete, and then everyone will move forward in whatever that is, because that's a coalition process and not at our individual tables. 263 "Tom Fay (He/Him) - SPL" (2450935808) 00:35:39.624 --> 00:35:49.794 Um, the city then takes that on and calculates that through their budget process. It means that ours will be, um. 264 "Tom Fay (He/Him) - SPL" (2450935808) 00:35:50.039 --> 00:35:53.849 Augmented somewhere down the line that would be. 265 "Tom Fay (He/Him) - SPL" (2450935808) 00:35:53.874 --> 00:36:04.254 Let's say the bargaining is done in February or January, whatever the case may be. It will be from that point on. They'll augment. There'll be back pay all of those types of things. 266 "Tom Fay (He/Him) - SPL" (2450935808) 00:36:04.254 --> 00:36:12.804 It'll go back to the 1st of the year, but they will augment our budget by that amount. Whatever that finally agreed upon amount is. 267 "Tom Fay (He/Him) - SPL" (2450935808) 00:36:16.164 --> 00:36:19.164 And it is, I, I think, you know, it is a huge piece. 268 "Tom Fay (He/Him) - SPL" (2450935808) 00:36:19.193 --> 00:36:33.024 It's most certainly, the largest inflationary factor but I think to the point that yasmine made the other hidden inflationary, um, components or things like construction supply chain issues. 269 "Tom Fay (He/Him) - SPL" (2450935808) 00:36:33.414 --> 00:36:40.434 And those are not necessarily visible in a number of ways. Sometimes I'm visible until you get to the point of. 270 "Tom Fay (He/Him) - SPL" (2450935808) 00:36:41.364 --> 00:36:51.474 Purchase or contract, we're trying to do these building projects. So those are other ones that are frustrating and we can get best guesses. 271 "Tom Fay (He/Him) - SPL" (2450935808) 00:36:51.504 --> 00:36:56.694 And as we've seen in the last 2 and a half 3 years was best guess is, um. 272 "Tom Fay (He/Him) - SPL" (2450935808) 00:36:57.144 --> 00:37:09.984 Are all over the board when the numbers start coming in so those are some other hidden aspects that are hard to predict. We've tried to put enough in there buffer in all of these to get us through. 273 "Tom Fay (He/Him) - SPL" (2450935808) 00:37:09.984 --> 00:37:17.334 But we know that it's going to continue to be an issue, not only for 2023, but looking at it probably well, beyond that now. well beyond that now 274 "Carmen Bendixen" (3272104448) 00:37:25.199 --> 00:37:28.499 Oh, you get back. 275 "Carmen Bendixen" (3272104448) 00:37:30.119 --> 00:37:33.749 Oh, go ahead. No, I'm done. I'm. 276 "Alex Yoon" (1416162304) 00:37:33.749 --> 00:37:36.899 People said what I was going to say, so. 277 "Alex Yoon" (1416162304) 00:37:37.944 --> 00:37:52.134 I definitely appreciate your feedback your I think these are going to be really helpful in terms of finalizing and shaping what our operational plan for 2023 and really lays out again, key priority areas with the strategic planning, 278 "Alex Yoon" (1416162304) 00:37:53.544 --> 00:38:06.324 our maintenance planning. Um, so I think it's, it's really helpful and really appreciate your input on that and we'll come back with the final version and in a few weeks. in a few weeks 279 "Tom Fay (He/Him) - SPL" (2450935808) 00:38:08.034 --> 00:38:15.504 Thank you all and I do appreciate all the thoughts here will help provide a better product for this year. 280 "Tom Fay (He/Him) - SPL" (2450935808) 00:38:15.504 --> 00:38:28.074 And then, as we go through this process with the strategic planning this year, as we wrote roll into the 2024 plan, what you will then see, is that strategic plan complete? Is that that then. is that that then 281 "Tom Fay (He/Him) - SPL" (2450935808) 00:38:28.380 --> 00:38:41.905 Well, should this, this operations plan should start aligning with those annual pieces that we want to complete, or expect to complete in those strategic initiatives or actions so, um, this is kind of our bridge here. 282 "Tom Fay (He/Him) - SPL" (2450935808) 00:38:41.995 --> 00:38:52.735 Um, and then, as we move through that strategic planning process, finalize that and have all the complete, then this operations plan will start speaking to. 283 "Tom Fay (He/Him) - SPL" (2450935808) 00:38:53.010 --> 00:38:58.020 What has come out of that strategic planning process? 284 "Alex Yoon" (1416162304) 00:38:59.040 --> 00:39:02.040 Thanks Nick and thanks Alex. 285 "Carmen Bendixen" (3272104448) 00:39:02.040 --> 00:39:05.610 Thank you. Thanks, Eva. 286 "Carmen Bendixen" (3272104448) 00:39:05.610 --> 00:39:16.440 Um, so next we have our next item on new business is the, um, for 2023. um. 287 "Carmen Bendixen" (3272104448) 00:39:16.440 --> 00:39:22.530 Our library board, regular meeting date. So I believe it was in the last page of the packet. Um. 288 "Tom Fay (He/Him) - SPL" (2450935808) 00:39:22.530 --> 00:39:35.725 So we can plan out those dates, um, and Amy will do public notices and yes, Tom, I have, I have 1 date that, um, and it has to be me causing the trouble, um, on the 26. 289 "Tom Fay (He/Him) - SPL" (2450935808) 00:39:35.725 --> 00:39:42.445 I would like to see if people can actually, um, if folks here can look at the 25th. twenty five th 290 "Tom Fay (He/Him) - SPL" (2450935808) 00:39:43.770 --> 00:39:47.970 I'm trying to be January. 25th, January 25th? Yes. 291 "Tom Fay (He/Him) - SPL" (2450935808) 00:39:47.970 --> 00:39:52.800 I'm trying to be in 3 places at once and it's, um. 292 "Jay Reich" (630541312) 00:39:52.800 --> 00:39:55.890 And some of it involves on airplanes that makes it difficult. 293 "Tom Fay (He/Him) - SPL" (2450935808) 00:39:55.890 --> 00:40:09.990 Right. That's actually better for me. Wait sorry works for me to January 25th yasmine instead of January 2006 on that list. 294 "Carmen Bendixen" (3272104448) 00:40:10.015 --> 00:40:23.305 Oh, I'm looking at 2024 and wait. Oh um, foresight. Right okay so that's that. 295 "Yazmin Mehdi" (1072151296) 00:40:24.085 --> 00:40:28.585 Sorry Wednesday then? Yeah, it's a Wednesday. yeah it's a wednesday 296 "Tali Hairston" (1697368320) 00:40:28.920 --> 00:40:40.860 And that will work for me. Thank you. Um, you, I might be in another country. So I'll be returning that week and we don't have a specific date. 297 "Tali Hairston" (1697368320) 00:40:40.860 --> 00:40:45.510 Um, typically a return on that Wednesday. Um. 298 "Tali Hairston" (1697368320) 00:40:45.510 --> 00:40:50.730 I would say I could do, I could just change my flight and come back. 299 "Tali Hairston" (1697368320) 00:40:50.730 --> 00:40:59.070 I mean, I'll be in a hotel for the meeting and then fly back later a couple hours later. Something like that. Um, so it's a question mark for me at the moment. 300 "Tali Hairston" (1697368320) 00:40:59.070 --> 00:41:02.640 But I, I'm sure I can work through it. 301 "Tom Fay (He/Him) - SPL" (2450935808) 00:41:03.930 --> 00:41:11.310 Thank you all, um, we'll know it as the, uh, 25th on the, uh, final. 302 "Yazmin Mehdi" (1072151296) 00:41:11.310 --> 00:41:21.030 Um, as we move forward, um, I just wanted to give a heads up. I will not be here, uh, for the April 27th meeting. 303 "Tom Fay (He/Him) - SPL" (2450935808) 00:41:21.030 --> 00:41:34.170 I don't know. Do we give you advance notice about that? Um, I'll certainly give Amy that notice, um, as we go along or at any time, as you find conflicts. Um, okay. 304 "Tom Fay (He/Him) - SPL" (2450935808) 00:41:34.170 --> 00:41:37.740 The sooner we know the better and the. 305 "Carmen Bendixen" (3272104448) 00:41:37.740 --> 00:41:52.135 We can plan for quorums then. Great. So, with that change in mind, I believe we need to approve the schedule. You do changes or questions. 306 "Carmen Bendixen" (3272104448) 00:41:54.690 --> 00:41:59.190 Okay, can I hear a motion. 307 "Carmen Bendixen" (3272104448) 00:41:59.190 --> 00:42:02.220 Okay, some of. 308 "Carmen Bendixen" (3272104448) 00:42:02.220 --> 00:42:12.030 I'll take I'll take that as a 2nd call. Okay. All right. All in favor of approving the meeting schedule as amended. 309 "Carmen Bendixen" (3272104448) 00:42:12.030 --> 00:42:18.360 Great Thank you. Everyone 2023 here. We come. 310 "Carmen Bendixen" (3272104448) 00:42:18.360 --> 00:42:24.540 Um, our next item of new business is the, um. 311 "Carmen Bendixen" (3272104448) 00:42:24.540 --> 00:42:30.660 Library foundation and friends report. I don't believe there were regular meetings for either. 312 "Tom Fay (He/Him) - SPL" (2450935808) 00:42:30.660 --> 00:42:40.860 Um, but, um, Tom attended the friend's annual meeting. I, I did, and I, I think there I thought there was a. 313 "Tom Fay (He/Him) - SPL" (2450935808) 00:42:40.860 --> 00:42:45.720 Foundation there should be a foundation board meeting. Okay. 314 "Jay Reich" (630541312) 00:42:45.720 --> 00:42:59.005 Yep, November 9th you want me to start with that. Okay. Um, as usual, uh, the foundation meetings are chock full of interesting and important stuff. They really know how to run a meeting. In my opinion. 315 "Jay Reich" (630541312) 00:42:59.005 --> 00:43:02.815 Um, fundraising, they are on target. target 316 "Jay Reich" (630541312) 00:43:03.090 --> 00:43:09.810 And and that's important for us, obviously, because they also approved. 317 "Jay Reich" (630541312) 00:43:09.810 --> 00:43:18.630 Uh, grants to the library for their budget of 4.478Million dollars and, um. 318 "Jay Reich" (630541312) 00:43:18.630 --> 00:43:26.160 Of course, a lot of their fundraising about 30% of their fundraising or something like that occurs in the last quarter. So. 319 "Jay Reich" (630541312) 00:43:26.160 --> 00:43:32.910 Uh, they don't have the money in the bank, and they don't know if it'll come in, but they are confident then we'll work it out. 320 "Jay Reich" (630541312) 00:43:32.910 --> 00:43:38.700 What I think was most interesting is that they're seeking to get 100%. 321 "Jay Reich" (630541312) 00:43:38.700 --> 00:43:43.350 Participation in terms of contributions by their board. 322 "Jay Reich" (630541312) 00:43:43.350 --> 00:43:50.850 And they fully expect to do that and the amount of money they've collected from their board is way above their targets. So their. 323 "Jay Reich" (630541312) 00:43:50.850 --> 00:43:55.740 Feeling good about that, and just sort of as a personal thing, it would seem to me. 324 "Jay Reich" (630541312) 00:43:55.740 --> 00:44:08.875 In support of the foundation, which, of course makes the library what it is. I think it would be wonderful if our board had 100 participation in providing a gift to the foundation in the year, any amount that you think. 325 "Jay Reich" (630541312) 00:44:08.875 --> 00:44:12.685 But I think the percentage, at least, um, is important. important 326 "Jay Reich" (630541312) 00:44:13.530 --> 00:44:22.920 Um, their grant spending is actually up for us, um, over 2021. 327 "Jay Reich" (630541312) 00:44:22.920 --> 00:44:34.380 And, um, so, despite the fact that the market has been so bad, and they've actually lost 20% of the value of their portfolio, which. 328 "Jay Reich" (630541312) 00:44:34.380 --> 00:44:48.655 Perhaps other people here can relate to, um, they still are, are confident in our supporting the library and are out there raising money and, and the contributions have been right on schedule. Actually, they've been quite pleased with that. 329 "Jay Reich" (630541312) 00:44:49.405 --> 00:44:58.225 Uh, they confirm their strategic planning goals rather than go through new ones because I think in some respects, they're waiting for us and our foresight. 330 "Jay Reich" (630541312) 00:44:58.500 --> 00:45:04.740 And our strategic plan, but just to just to tell you what their 4 priorities are. 331 "Jay Reich" (630541312) 00:45:04.740 --> 00:45:08.940 1, deep and strength and collaborative partnership with. 332 "Jay Reich" (630541312) 00:45:08.940 --> 00:45:17.100 The library, that's the number 1 goal to plan for and establish the capacity to fundraise for the library of the future. 333 "Jay Reich" (630541312) 00:45:17.515 --> 00:45:32.425 To be determined what that is, but the position themselves for a big lift. Uh, perhaps if, if we all think that's the way to go 3 develop and execute a strategic advocacy plan and partnership with the library, which there will. 334 "Jay Reich" (630541312) 00:45:32.730 --> 00:45:44.880 On and for build the foundations organizational capacity, and they have increased their staff. And what's very interesting um, it's a high functioning. 335 "Jay Reich" (630541312) 00:45:45.265 --> 00:45:59.035 Or they have a strategic plan with these 4 goals they have sub goals, they measure them periodically and have a little dash quite complex dashboard with red green, yellow and monitor all that. 336 "Jay Reich" (630541312) 00:45:59.035 --> 00:46:04.195 So it's terrific. But I guess the highlight of the meeting for me was the presentation by. 337 "Jay Reich" (630541312) 00:46:04.950 --> 00:46:09.570 Um, librarians, Gutierrez. 338 "Jay Reich" (630541312) 00:46:09.570 --> 00:46:16.560 And Rachel Martin, and they talked about these books, which we learned about last week, which are essentially. 339 "Jay Reich" (630541312) 00:46:16.560 --> 00:46:20.160 Picture books big. 340 "Jay Reich" (630541312) 00:46:20.160 --> 00:46:23.700 Heavy picture books with limited. 341 "Jay Reich" (630541312) 00:46:23.700 --> 00:46:30.360 Uh, verbiage, but attached permanently on the inside is a little MP 3 player. 342 "Jay Reich" (630541312) 00:46:30.360 --> 00:46:34.170 Which the child 328 can play. 343 "Jay Reich" (630541312) 00:46:34.170 --> 00:46:37.920 Themselves by pressing it and they demonstrated that. 344 "Jay Reich" (630541312) 00:46:37.920 --> 00:46:50.905 And, um, I've heard that parents just can't read the same book over and over again without losing their minds. But kids love it. And it turns out that these the kids can just figure this out in without any data. You just have to believe, or? 345 "Jay Reich" (630541312) 00:46:50.905 --> 00:46:59.485 I have to believe that it is a way to teach kids to read, because they can hear it. They can see it. They can keep repeating it. 346 "Jay Reich" (630541312) 00:46:59.730 --> 00:47:06.090 And making that linkage is terrific and I think if we looked in our budget document, no. 347 "Jay Reich" (630541312) 00:47:06.090 --> 00:47:11.700 Was our budget document that we're putting 50,000 dollars? Probably from Grant. 348 "Jay Reich" (630541312) 00:47:11.700 --> 00:47:24.840 From the foundation to enhance the availability of these books, and also to have them in at least Spanish as the next 1. so it was a very uplifting. Everybody was just thrilled. 349 "Jay Reich" (630541312) 00:47:24.840 --> 00:47:28.230 It was a feel good moment and 1 that we should all feel proud of. 350 "Tom Fay (He/Him) - SPL" (2450935808) 00:47:32.430 --> 00:47:36.510 That's my report. 351 "Tom Fay (He/Him) - SPL" (2450935808) 00:47:36.535 --> 00:47:46.495 Thanks for that and the box books that Jay mentioned are very popular and gaining popularity. Um, I'm excited to see what happens with our the bilingual. 352 "Tom Fay (He/Him) - SPL" (2450935808) 00:47:46.525 --> 00:47:54.865 They also are looking at some bilingual books as well being dual languages in this particular case. Probably Spanish and English. 353 "Tom Fay (He/Him) - SPL" (2450935808) 00:47:54.895 --> 00:48:06.175 Uh, to start, but I think there's a lot of potential there as well for English as a 2nd, language learners, both parents and kids and the or caregivers. 354 "Tom Fay (He/Him) - SPL" (2450935808) 00:48:06.780 --> 00:48:11.130 Friend's report real quickly. I didn't. 355 "Tom Fay (He/Him) - SPL" (2450935808) 00:48:11.130 --> 00:48:24.180 Have a full report, because they didn't have their normal meeting, but they did have their annual meeting. They had a great author there who had very high. Um. 356 "Tom Fay (He/Him) - SPL" (2450935808) 00:48:24.180 --> 00:48:28.650 Praise for the library and her time working. 357 "Tom Fay (He/Him) - SPL" (2450935808) 00:48:28.650 --> 00:48:35.640 In the library as far as doing her writing, um, they also had their friends of the year. Um. 358 "Tom Fay (He/Him) - SPL" (2450935808) 00:48:35.640 --> 00:48:45.300 Awards and they also elected their new officers. So, as we go into the December meeting, I'll have a few more details for you on all of that. 359 "Tom Fay (He/Him) - SPL" (2450935808) 00:48:45.925 --> 00:48:53.785 But happy to know that Amy will be continuing on as president into the next year. 360 "Tom Fay (He/Him) - SPL" (2450935808) 00:48:54.295 --> 00:49:08.245 Um, they do have a person who is going to be their vice president angel SOLS, got to spend some time with angel at the workshop. Or can we do partner workshop on foresight as the carbon? 361 "Tom Fay (He/Him) - SPL" (2450935808) 00:49:08.635 --> 00:49:15.205 Angel is great. Look forward to working more with her as we move through next. 362 "Tom Fay (He/Him) - SPL" (2450935808) 00:49:15.300 --> 00:49:15.930 Year. 363 "Tom Fay (He/Him) - SPL" (2450935808) 00:49:15.930 --> 00:49:21.030 And that ends a quick friends. Yes. Friends update. 364 "Carmen Bendixen" (3272104448) 00:49:22.410 --> 00:49:25.860 Thanks Tom. Thanks, Jay. Um. 365 "Carmen Bendixen" (3272104448) 00:49:25.860 --> 00:49:34.590 Much appreciated any, I guess the last time a new business, any updates from library board members. 366 "Carmen Bendixen" (3272104448) 00:49:34.590 --> 00:49:37.980 Anything you want to share we need to know. 367 "Carmen Bendixen" (3272104448) 00:49:41.970 --> 00:49:49.920 Hearing none, um, then, I guess we can move on to our executive session. 368 "Carmen Bendixen" (3272104448) 00:49:50.935 --> 00:50:05.515 Um, we do have an executive session today, so, um, it is now, let's see my window. Um, so now, at 253, at this time, the Seattle public library board of trustees will hold an executive session. 369 "Carmen Bendixen" (3272104448) 00:50:05.515 --> 00:50:06.985 hold an executive session 370 "Carmen Bendixen" (3272104448) 00:50:07.320 --> 00:50:09.775 To discuss with our legal counsel, 371 "Carmen Bendixen" (3272104448) 00:50:09.775 --> 00:50:24.565 actual potential litigation that may affect the library and to review confidential personnel matters this session will be closed because public knowledge of the discussion would likely would be likely to result in adverse legal or financial consequences. 372 "Carmen Bendixen" (3272104448) 00:50:25.165 --> 00:50:39.415 Uh, and no decisions will be made during this close section. Um, and I expect this executive session we'll conclude at about, um, we want to say, like, 115 Tom or 130. I will, I will say about 120 ish. Okay 120 ish. 373 "Carmen Bendixen" (3272104448) 00:50:39.415 --> 00:50:45.235 about one hundred and twenty ish okay one hundred and twenty ish 374 "Carmen Bendixen" (3272104448) 00:50:45.750 --> 00:50:59.695 Um, so the board and its staff, including our attorneys who are working on these issues will now be moved into a private online meeting room and the public meeting will remain connected. But meeting attendees will not be able to view our here members in our executive session. 375 "Carmen Bendixen" (3272104448) 00:50:59.905 --> 00:51:02.425 So, the public portion of the meeting will recommends. 376 "Carmen Bendixen" (3272104448) 00:51:02.520 --> 00:51:09.330 At 120 ish, and then we will adjourn the entire meeting so. 377 "Amy Lawson" (2465670912) 00:51:09.330 --> 00:51:19.680 Here we go a regular meeting, you are back in the regular meeting now Thank you. 378 "Carmen Bendixen" (3272104448) 00:51:19.680 --> 00:51:25.830 Thanks, Amy. Um, so it is now 121. 379 "Carmen Bendixen" (3272104448) 00:51:25.830 --> 00:51:30.480 And the Seattle public library board of trustees is again in public session. 380 "Carmen Bendixen" (3272104448) 00:51:30.480 --> 00:51:37.470 We held an executive session to discuss confidential, legal and personnel issues and no decisions were made. 381 "Carmen Bendixen" (3272104448) 00:51:37.470 --> 00:51:41.310 If there's nothing else. 382 "Carmen Bendixen" (3272104448) 00:51:41.310 --> 00:51:46.350 From board members or Tom I believe we can adjourn. 383 "Tom Fay (He/Him) - SPL" (2450935808) 00:51:46.350 --> 00:51:53.520 And we'll see you next month. Thank you. All right. Thank you. I have a happy Thanksgiving for those who celebrate.